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Maria Santos

Administrative Assistant

Organized and detail-oriented professional with 5+ years supporting executive teams in fast-paced corporate environments. Skilled in scheduling, documentation, and cross-department coordination.

5+Years experience
3Companies
UTC+8Timezone
FTFull-time available
About me
Keeping operations running
smoothly since 2019.

I specialize in providing administrative support that helps executives focus on what matters most. Over the past five years, I have managed complex calendars, coordinated international travel, handled confidential correspondence, and maintained systems that keep offices running efficiently.

I have worked across corporate, healthcare, and tech startup environments - adapting my communication style and processes to match each team's needs. I am comfortable working independently and thrive in high-expectation roles where accuracy and professionalism are non-negotiable.

Location
Manila, Philippines
Availability
Full-time, 40 hrs/week
Response time
Within 24 hours
Languages
English, Filipino
Work history
Experience
2022 - Now
Nexus Corp Philippines
Senior Executive Assistant
Directly support the CEO and COO across scheduling, board meeting coordination, travel logistics, and confidential document management. Reduced scheduling conflicts by 40% through implementing a centralized calendar system.
2020 - 2022
MedCore Health Systems
Administrative Coordinator
Managed daily operations for a 15-person clinical admin team. Maintained compliance documentation, coordinated department-wide training schedules, and handled onboarding for new administrative staff.
2019 - 2020
StartBridge Inc.
Administrative Assistant
First hire on the operations team of an early-stage startup. Built filing systems, supplier databases, and internal communication templates from scratch. Supported 3 founders across all administrative functions.
What I work with
Skills
Software
Microsoft Office Suite95%
Google Workspace92%
Slack & Notion88%
Zoom / Teams90%
Core Skills
Calendar Management98%
Written Communication91%
Data Entry & Reporting87%
Travel Coordination85%

Ready to work together?

I am currently open to full-time executive assistant and administrative roles. I respond to all messages within 24 hours.

Send me an email
Manila, Philippines
UTC+8